Moving your workplace or data center is far more complex and challenging than moving your residence. The reason being mission critical information is at risk during each point of the move, which opens the door to data breaches within your company. If an office move isn’t handled appropriately, your organization could face overwhelming consequences.
Make sure you use a professional office moving company that’s compliant with all federal and state records management laws. These businesses can help you move your office using secure procedures, and limit the risks and liabilities of a data breach. Despite having the assistance of these professional office movers, there are still steps you must take to protect your sensitive data and your business before the move.
Select a Project Manager
Assigning a team member to oversee the entire move is crucial throughout your office relocation. This experienced and knowledgeable person can help with the pre-planning process, coordinate with any office mover, and manage any relocation conditions that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and office furniture you do not use to the new location. Go through your workplace and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers which can be destroyed or donated. Your workplace moving company may have a disposal service that can remove and dispose of the things for you.
Work with a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data must be moved safely and smartly aswell. wine cellar of custody means that all paper documents and files in your workplace are relocated without the risks of a data breach.
A specialist office moving company will use industry-leading chain of custody protocols throughout the relocation, while still making your move as efficient as possible. These methods include moving your records with gondolas that are wrapped in plastic with security seals, and giving the authority to slice the seal to only one person.
Store Old Records Wisely
Old records are at high risk for data breaches because companies rarely put just as much focus on protecting outdated or unwanted records. However, any record which has customer data or company information puts your organization at significant risk. Your very best option is to work with an office moving company that also owns a secure records storage facility. You’ll save well on moving costs and space at the new location, and you can lessen your risk for data breaches in the process.
Hire the proper Office Mover
There’s a huge difference between using an experienced office moving company and a normal mover that doesn’t focus on commercial relocation. You’ll want to hire a professional office mover with data and records management expertise to secure your digital and paper files during the move.
A professional office mover will make the relocation process as seamless as possible, which means your company will be back up and running quickly following the move. Some what to look before you hire an office moving company include:
? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assistance to help you set up at the new location
? Employees who have undergone extensive background checks and so are been trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA
If your business is planning an office move, you probably already understand the complexity of the process and the significance of putting your sensitive data in the hands of a mover it is possible to trust. You only desire to utilize a reputable office moving company that uses guidelines and cutting-edge equipment.